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BYLAWS OF THE

COLLEGE PARK NEIGHBORHOOD ASSOCIATION 

 

ARTICLE I

NAME

The name of the corporation shall be the College Park Neighborhood Association, Inc. 

 

ARTICLE II

OBJECT 

The object of this Association is to fulfill the purposes listed in the articles of incorporation:

  1. to preserve, protect and improve the character of College Park
  2. to preserve, protect and encourage the natural beauty of College Park
  3. to promote the safety, quality of education, quality of life and general welfare of the children of College Park
  4. to promote the interests of College Park with any governmental entities or agencies
  5. to promote community involvement and activities in College Park
  6. to promote community awareness of issues facing College Park
  7. to promote businesses within College Park
  8. to promote voluntary membership in this Association which membership shall be open to all persons and businesses who reside or do business within the area bounded by Orange Avenue, Colonial Drive, Orange Blossom Trail and Fairbanks Avenue
 

ARTICLE III

MEMBERS 

Section 1. Homeowners, residents, and business owners in the defined geographic area become voting members of the Association upon payment of annual dues. 

Section 2. Individuals outside the geographic area become non-voting members upon payment of dues. 

 

ARTICLE IV

OFFICERS 

Section 1. The officers of the Association shall be a President, a Vice President, a Secretary, and a Treasurer. These officers shall perform the duties prescribed by these bylaws, any policies and practices adopted by the Association and by the parliamentary authority adopted by the Association.  

Section 2. At the August meeting of the Board of Directors, the President shall appoint a Nominating Committee of not less than four (4) and not more than six (6)-voting members. It shall be the duty of this committee to present a slate of nominees for officers and Board of Directors for positions to be filled at the General Membership Meeting in November. Names for nominations can be submitted 48 hours before the election to the President of the Association.  

Section 3. The officers and directors shall be elected by voice vote or ballot, by members who have paid their membership. The Officers and the Board of Directors are to serve for one year or until their successors are elected. Their term of office shall begin on January 1 following the annual meeting at which they are elected.


 

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Section 4. No member shall hold more than one office at a time. No more than one may be elected from each member household or business. 

Section 5. Duties of the officers 

      a. President: The President shall be the chief executive officer of the Association and shall preside at all meetings of the Association and the Board of Directors. The president shall be responsible for seeing that the directions given by the membership and the actions of the Board of Directors are carried into effect and for reporting to the general membership and the Board of Directors on the conduct and management of the affairs of the Association.

      The President shall be an ex officio member of all committees except the nominating committee established by the Association and the Board of Directors. The President shall appoint the chair of all committees. 

      In the temporary absence or disability of the President, the Vice-President shall preside at meetings of the Association and the Board of Directors. In the case of a vacancy in the office of President, the Vice-President shall assume the office of President. 

      b. Vice President: The vice president shall serve in the absence, either temporary or permanent, of the president. 

      c. Secretary: The Secretary shall be responsible for seeing that notices of meetings of the Association and the Board of Directors are issued and that the minutes of such meetings are kept. The Secretary shall be responsible for the custody of the corporate book, all records and files, including but not limited to, the authorized copies of the articles of incorporation and bylaws, and shall exercise such powers and perform such duties incident to the office of Secretary or assigned by the Association or the Board of Directors. 

      d. Treasurer: The Treasurer shall be the custodian of all funds and securities of the Association shall maintain records of all transactions relating to these funds and securities, shall monitor the execution of all contracts and other instruments authorized by the Board of Directors, reporting receipt, use and disbursement of all assets of the Association. The Treasurer shall provide regular financial reports to the Board of Directors and the membership. The treasurer shall annually present a proposed budget for the activities of the Association to the general membership for review and comment and to Board of Directors in December for its adoption. The Treasurer shall exercise such powers and perform such duties incident to the office of Treasurer or assigned by the Association or the board of Directors.    

Section 6. Each Officer shall serve as the reporting officer for one or more of the standing committees defined in Article VIII and for any task group created by the Board of Directors. Such reporting assignments shall be made by the President at the January meeting of the Board of Directors following the election. 

Section 7. In the event that a vacancy occurs among the Officers, the Board shall move immediately to fill the vacancy through the process of taking nominations and voting at the next regular meeting. The officer thus elected shall serve out the unexpired remainder of the term. 
 
 
 
 

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ARTICLE V

BOARD OF DIRECTORS 

Section 1. The membership of the Board shall consist of the four Officers of the Association and (15) fifteen members of the Board of Directors. Members at Large shall serve for one year or until their successors are elected. Their term of office shall begin on January 1 following the Annual Meeting at which they are elected. There shall be no restriction on the number of terms that a Member at Large may serve.  

Section 2. Each member of the Board of Directors shall be a voting member of the Association.  

Section 3. The President shall appoint chairman of the standing committees form the Board of Directors. 

Section 4. Any Director who fails to attend at least two (2) meetings of the Board during any six (6) month period shall be considered to have resigned, and upon approval by a majority vote of the Directors present and voting at any regular meeting of the Board of Directors, shall be notified to this effect. At any time during this process, the resigning Director may make written petition to the Executive Committee, detailing the reasons for such absence, and requesting that the resignation be revoked or that any such absence be excused. The Executive Committee shall determine if the petitioner shows good cause and shall excuse such absence and/or withdraw the resignation of such Director.  

      A Director may resign from the Board of directors by presenting a written letter of resignation to the Secretary or the President. A director who ceases to fulfill the membership requirements will be removed from the Board of Directors.  

Section 5. Vacancies in the Board of directors occurring by death or resignation shall be filled by affirmative vote of a majority of the remaining Directors then in office, though less than a quorum, at any special meeting called for that purpose or at any regular meeting of the Board. 

Section 6. The board of Directors shall fix the hour and place of meetings, make recommendations to the Association, and shall perform such duties as are specified in these bylaws and those which will fulfill the purposes as defined in the articles of incorporation. The Board of Directors shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association. 

Section 7. Unless otherwise ordered by the Board, regular meetings of the Board of Directors shall be held monthly. Special meetings of the Board may be called by the President and shall be called upon the written request of three members of the Board. The purpose of the special meeting shall be stated in the notice and no other business shall be transacted. At least 5 days notice shall be given. 

Section 8. The presence of not less than 40% of the Directors shall constitute a quorum for a meeting of the Board of Directors. Unless otherwise directed by these bylaws or by the parliamentary authority adopted by the Association, a majority vote of the Directors present at a meeting shall constitute an act of the Board of Directors.

 

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ARTICLE VI

EXECUTIVE COMMITTEE 

Section 1. The Executive Committee shall consist of the elected Officers of the Association, two (2) members of the Association who are not members of the Board of Directors and three (3) members of the Board of Directors. The President shall appoint the members of the Executive Committee at the January meeting of the Board of Directors following the election. Members shall serve for terms of one year or until their replacements are appointed.  

Section 2. The Executive committee shall have general authority over the Association between meetings of the Board of directors and they shall perform other duties specified in these bylaws. Any action taken by the committee shall be reported at the next meeting of the Board of Directors.  

Section 3. Meetings of the Executive Committee shall be held between meetings of the Board of Directors, if necessary.  

Section 4. The quorum for the Executive Committee shall be a majority of its members. 

 

ARTICLE VII

GENERAL MEMBERSHIP MEETINGS 

Section 1. The regular meetings of the general membership shall be held according to the schedule established and maintained annually by the Board of Directors. The purpose of the meetings will be to provide general input to the Board of Directors on issues relevant to the objectives of the Association, to receive reports of the activities of the Association and to participate in such activities as may be presented to further the objectives of the Association.  

Section 2. The regular general membership meeting in November shall be known as the Annual Meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.  

Section 3. Special meetings of the general membership may be called by the President and shall be called upon the written request of ten voting members of the Association. The purpose of the special meeting shall be stated in the notice and no other business shall be transacted. At least 5 days notice shall be given. 

Section 4. Twenty - (20)-voting members, not including the board of directors shall constitute a quorum for all membership meetings.  


ARTICLE VIII

BOARD COMMITTEES 

Section 1. The regular standing committees of the Board of Directors shall be: 

  • Government Liaison
  • Historical Committee
  • Traffic     
  • Merchant Liaison
  • Sunday in the Park   
  • Safety
  • Communications   
  • Membership     

 
 

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Section 2. The President shall appoint all standing committee chairmen at the January meeting from the members of the Board of Directors. The President shall announce said appointments at the first Board meeting following the election or as appropriate. 

Section 3. The President of the Association shall appoint special committees, task groups, or additional standing committees the Board of Directors deems necessary. 

Section 4. Chairmen of committees shall appoint members of their committee and report such appointments to the Board of Directors at the next regular Board meeting.  

Section 5. Each standing committee, special committee and task group will be assigned to an officer for general coordination of the work and for reporting of the activities of the committee. Such assignments will be made by the President at the January meeting of the Board of Directors following the election.  
 

ARTICLE IX

PARLIAMENTARY AUTHORITY 

The orders contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order which the Association may adopt.  

 

ARTICLE X

AMENDMENT OF BYLAWS 

These bylaws may be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting and included in the notice of the meeting.  

 

These bylaws shall be reviewed at least every three years and revised as necessary. 

 

Adopted: November 2, 2009

Annual Meeting of the College Park Neighborhood Association 

Certified:  Miles Hardy, Secretary


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